AdeptiCon 2023 is finally here! As the weekend is generally a grand cacophony of gaming goodness, we just wanted to cover a few of the convention basics to help you get prepared. It’s a bit lengthy, but filled with good information, so without further ado…
Like previous years, you are responsible for your own agenda. This is a very simple process:
- Log into the Cvent registration system by clicking the Already Registered? link at the bottom of the page. Use the email address you registered for AdeptiCon with and your confirmation number.
- Click the My Registration menu item and choose My Schedule.
- Expand all events so you can see locations and descriptions.
- Print the page.
Tournament organizers, hobby instructors and the like will have attendee lists onsite. You do not need a ticket or your Agenda sheet if you preregistered for an event. To check into a preregistered event, you will only need your AdeptiCon Badge.
For your convenience, we also suggest you download the Cvent Events app (App Store | Play Store). Search for AdeptiCon inside the app and log in with the same e-mail you registered for AdeptiCon with to automatically sync your schedule.
CODE OF CONDUCT
Like all conventions, AdeptiCon is a gathering of like-minded individuals coming together to have a good time. Our focus is providing a fun, safe environment for all our attendees, staff, exhibitors, and hosts.
Please familiarize yourself with our Conduct Policy. If you find yourself with concerns, please immediately contact the registration desk, a staff member, or hotel security.
REGISTRATION HOURS/BADGE PICKUP
All AdeptiCon attendees will be able to pick up their badge and event tickets at the AdeptiCon registration table starting Wednesday, March 22nd at 7:00 pm or any of the following days beginning at 7:00 am. We will open registration early on Wednesday evening at 5:00 pm if we finish setup ahead of schedule.
AdeptiCon Badges and tickets for open events can be purchased on site starting Thursday, March 23rd at 7:00 am.
The registration desk will stay open until 11:00 pm on Wednesday evening and 9:00 pm every other night.
WEDNESDAY EVENING EVENTS
We realize a few events begin before registration even opens. You DO NOT need to pick up your badge prior to attending these events. Proof of ID will be sufficient for entry to these events.
The AdeptiCon Charity Initiatives wouldn’t be possible without the many generous sponsors and donors. Year after year we are humbled by their benevolence. Not only do they provide us with the foundation for giving back, they give the Attendees some amazing prizes. This year will be no different as we welcome TABLEWAR Charities, Charity Paint & Pass, American Battlefield Trust, the AdeptiCon Charity Raffle, Extra Life Foundation, and the Battle for Cathy.
While parking at the Renaissance Schaumburg Convention Center is free, anyone who has been to AdeptiCon in the past knows what a headache it can be to find a spot on Friday and Saturday. To help alleviate this issue, we have secured overflow parking at the Hyatt Regency Schaumburg Chicago. The Hyatt Regency is located 5 mins away from the Renaissance Schaumburg Convention Center. See the Shuttle Schedule for transportation options to and from the Hyatt Regency Schaumburg Chicago.
Note: Do not park in Lot 5 off Walter Payton Drive. All other spaces are available for hotel guest parking.
Hyatt Regency Schaumburg, Chicago (Map)
1800 East Golf Road
Schaumburg, Illinois, United States, 60173
A number of shuttles will be running between the Renaissance Convention Center and the Hyatt Regency Schaumburg Chicago roughly every 15-30 minutes during the following times.
If you are with a large group, you will want to drop off people, bags, and miniatures at the Renaissance Convention Center first. This will help us fit as many people on the shuttle as possible.
Shuttles services are free of charge.
AdeptiCon Shuttles (3): 26 passenger – runs between the Renaissance Schaumburg Convention Center Hotel and Hyatt Regency Schaumburg Chicago every 20 minutes.
- Thursday 6:30am – 10:00pm (2 shuttles)
- Friday 6:30am – 10:00pm (3 shuttles)
- Saturday 6:30am – 10:00pm (3 shuttles)
- Sunday 7:30am – 5:00pm (2 shuttles)
Hyatt Regency Shuttle: 14 passenger – runs between the Renaissance Schaumburg Convention Center Hotel and Hyatt Regency Schaumburg Chicago every 30 minutes.
- Wednesday 6:45am – 6:00pm
- Thursday 6:45am – 6:00pm
- Friday 6:45am – 6:00pm
- Saturday 8:00am – 4:30pm
- Sunday 8:00am – 4:30pm
Woodfield Trolley: Makes several stops, additional details can be found here. Please arrive at the trolley stop 5-10 minutes prior to your departure.
- Friday 12:00pm – 9:00pm
- Saturday 10:00am – 9:00pm
- Sunday 11:00am – 6:00pm
Convention Center Marriott #1/#2/#3: Destination variable within 12 min radius. Requires a guest of the Renaissance Schaumburg Convention Center Hotel to be present.
- Wednesday 7:00am – 11:00am and 4:00pm – 8:00pm
- Thursday 7:00am – 11:00am and 4:00pm – 8:00pm
- Friday 7:00am – 11:00am and 4:00pm – 8:00pm
EXHIBITOR HALL HOURS
The Exhibitor Hall will be open Thursday, Friday and Saturday between the hours of 10:00 am and 6:00 pm. On Sunday, the Exhibitor Hall will be open between the hours of 10:00 am and 3:00 pm.
Maps of the exhibitor hall can be found in the onsite program guide, the mobile app, and here.
GAMING HALL HOURS AND OPEN GAMING
Main gaming halls will close at midnight every evening. Please wrap up any activities and exit the hall when asked by staff.
Open Gaming will occur on the 2nd floor of the convention center in the Utopia Ballroom Foyer. There will be several tables available with a variety of terrain for various scales.
CONCESSIONS/FOOD & BEVERAGE RULES
Concessions will be available throughout the weekend in Adventure Hall (Thursday through Saturday 11:00 am – 6:00 pm and Sunday 11:00 am – 3:00 pm) and the Schaumburg Foyer (Thursday through Saturday 7:00 am – 6:00pm and Sunday 7:00 am – 4:00 pm).
A cash bar will be located in the North Foyer (Thursday through Saturday 11:00 am – 8:00 pm and Sunday 11:00 am – 4:00 pm).
Outside food and beverages are NOT allowed in the convention center.
AdeptiCon will not replace lost badges. Your badge is your ticket into events, so do not lose it!
There will be NO CASH REFUNDS OR EXCHANGES onsite. AdeptiCon cannot be responsible for travel, attendance or event issues caused by an Act of God(s), including, but not limited to, war, illness, strike, act of terrorism, severe weather, pandemics, or natural disasters.
See the Refund Policy for more details.
LOST AND FOUND
There will be a lost and found box at the Registration Desk. We will do our best to reunite you with any lost items or armies, but we cannot be responsible for items left unsupervised.
CARE OF TERRAIN AND THE CONVENTION CENTER
AdeptiCon volunteers have invested an incredible amount of time and effort to provide you with quality gaming terrain. Please treat the terrain with the utmost care throughout the weekend. If accidental damage does occur to a piece of terrain, please notify an event judge so the piece can be flagged for repair.
OTHER IMPORTANT LINKS